Payroll & Benefits Administrator

New York, NY


Guidepoint, the experts at finding expertise, is a leading expert network firm that connects business decision-makers with experts across the world. At Guidepoint, we help to answer professionals’ most pressing business questions by connecting them with the most insightful industry experts. Since 2003, Guidepoint has set up more than 500,000 interactions between experts and business decision-makers across the world.

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Payroll & Benefits Administrator
Guidepoint is seeking a detail-oriented Payroll & Benefits Administrator to focus on payroll, benefits, on-boarding and reporting.


Payroll and Benefits Administration

  • Responsible for the accurate processing of the semi-monthly US payroll, partnering with finance and HR to validate data and secure approvals
  • Ensure the timely entry of new and updated employee information in the Paylocity payroll system and HRIS module
  • Monitor submissions of approved timesheets for temporary workforce, ensure valid data transfers to/from payroll system
  • Serve as a check and balance in global payroll processing in partnership with local HR Managers, reviewing global payroll data for accuracy
  • Record global payroll entries and related transactions in the general ledger in accordance with global pay cycles
  • Administer all Guidepoint benefits plans including health & welfare and 401k
  • Manage and maintain employee electronic and paper records
  • Coordinate the annual 5500 census testing in conjunction with 401K third party administrator for the U.S.
  • Reconcile invoices for carriers, administrators and vendors of Guidepoint’s Health & Welfare and Retirement plans
  • Respond to employee benefit questions, including questions arising from open enrollment and 401k education seminars
  • Provide payroll and benefits reporting and analysis against ad hoc requests

Onboarding Support

  • Assist in new employee onboarding including, background checks, the verification of I-9s and the management of paper and electronic employee files
  • Orient new employees to Guidepoint benefits offerings and related systems
  • Partner with HR team to continuously improve the new employee experience with the goal of friendly and robust onboarding
  • Maintain org chart and headcount tracker on a monthly basis


  • Bachelor’s Degree in Accounting, Business Administration or related field preferred
  • 3-5 years of experience managing and processing the full life cycle payroll process required
  • 1+ years of experience administering employee benefits programs
  • Proven fluency with a payroll processing system (Paylocity preferred)
  • Exposure to global payroll preferred
  • Experience using an HRIS system; system configuration and optimization experience a plus
  • Excellent organizational skills with the ability to prioritize tasks with overlapping deadlines
  • Demonstrates a high level of attention to detail and accuracy
  • Ability to communicate and interact professionally with constituencies at all levels including the CFO, CEO and other senior management
  • Analytical aptitude and advanced knowledge of Microsoft Office tools, with a focus on Excel

Guidepoint Global is an Equal Opportunity and Affirmative Action Employer, M/F/D/V